Standard Communication

Standardized Documents that are Customizable

Listed below are the standard communication documents that we would like you to use for your program.  These “Congratulations” and “Sorry You Didn’t Win” documents are intended for the non-profits that you have formally invited to complete a Grant Application, or that know you have been working with closely and have previously submitted a grant application to Magnified Giving.

If you choose to use one of the applications in our Grant Application Database, and they are one of your serious contenders, you should let them know this if you are going to be requesting a site visit or asking them to come to your school.


Agency Grant Application Invitation Letter  

This is the letter that students will send to non-profit agencies inviting them to complete an Online Grant Application.  This letter can be sent electronically via email (preferred) as an attachment or directly within the body of the text.  Note: This letter should only be sent if the agency has not already completed a Grant Application for 2019-2020.  Click HERE to see our NPO Grant Application Database.

Agency Invitation Letter Directions

  1. Download the letter.
  2. Personalize it for your school. Change all red text to black and remove all italics. Pay close attention to details such as names, due dates, and contact information.
  3. Make sure these are accurate for your school before sending them off to agencies! Have several people proofread the letter for typos and other problems.
  4. Save the file as a PDF document.  (These are more widely read than attached Word documents.)
  5. When you composed your email, put information on the SUBJECT line and information in the BODY of your email.  (Many email users will not read emails with blank subject lines or informaton)
  6. Add your teacher’s email address in the CC: line of the email.
  7. Make sure you add your “signature” to the email – your name and contact information.
  8. Attach the PDF version of your letter and send the email.
  9. The agencies you invite will hopefully complete the Online Grant Application (www.mgprograms.org/GrantApplication).

 


Congratulations Letter 

This is the letter students will send to the non-profit agency once you have chosen them to receive your grant.  It contains important information about the Award Ceremony and other details.

Congratulations Letter Directions

  1. Download the letter.
  2. Save the document as “Agency Letter” (replace the word Agency with the name of the non-profit organization).
  3. Personalize it for your school. Change all red text to black. Pay close attention to details such as names, dates and contact information. Make sure these are accurate for your school before sending them off to agency!
  4. Have several people proofread the letter for typos and other errors.
  5. Save the file as a PDF document.  (These are more widely read than attached Word documents.)
  6. When you composed your email, put information on the SUBJECT line and information in the BODY of your email.  (Many email users will not read emails with blank subject lines or informaton)
  7. Add your teacher’s email address in the CC: line of the email.
  8. Make sure you add your “signature” to the email – your name and contact information.
  9. Attach the PDF version of your letter and send the email.

Regret Letter 

This is the letter that students will send to all of the non-profit agencies that KNOW you have been looking at their Grant Application, that you have been in communication with, and who are awaiting a final decision by your group.

We Appreciate Your Participation…

  1. Download the letter.
  2. Save the document as “Agency Letter” (replace the word Agency with the name of the non-profit organization).
  3. Personalize it for your school. Change all red text to black. Pay close attention to details such as names and contact information. Make sure these are accurate for your school before sending them off to agency!
  4. Be sure to include specific information explaining why you did not choose their agency.   This will help them understand what they could have done better, or what characteristics other applications had that their application lacked.
  5. Make sure you have several people proofread the letter for typos and other errors.
  6. Save the file as a PDF document.  (These are more widely read than attached Word documents.)
  7. When you composed your email, put information on the SUBJECT line and information in the BODY of your email.  (Many email users will not read emails with blank subject lines or informaton)
  8. Add your teacher’s email address in the CC: line of the email.
  9. Make sure you add your “signature” to the email – your name and contact information.
  10. Attach the PDF version of your letter and send the email.